The Grants and Contracts Manager (GCM) will be responsible for grants budgeting, compliance within grants, and contract review and management. The GCM will work closely with the US institutional fundraising and finance teams and link with THP’s internal global funding management function. The GCM will support the development of budgets for the US and other country offices, analyze contracts, track expenditures, draw up financial reports and advise the program team on follow-up of audit reports and financial reports. Further, the GCM will support grant management by providing income and expenditure forecasts to support grant writing and management. The GCM will work closely with the global staff to support the integration of financial data within The Hunger Project budget platform and database, ensuring accurate information is available for stakeholders throughout the system. The GCM will use his/her knowledge of complex funding institutions (e.g. USAID, UN Agencies, etc.) to support nuanced and attractive funding proposals while giving adequate attention to compliance matters. The Grants and Contracts Manager will have the opportunity to learn and also share his/her/their unique capacity with the larger global team.
This full-time position is based out of THP’s office in New York City, with a strong preference for candidates based in the Washington DC or NYC areas. The position reports to the Director of New Business Development and is exempt from overtime.
Essential function 2: Ensuring compliance
● Ensure compliance with approved program/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning. Collaborate with program staff for revisions, modifications and budget
realignments, approving these and presenting to funders if necessary. Work closely with program staff in development and input into comprehensive annual program budgets incorporating funding from restricted / loosely restricted funding sources.
Essential function 3: External reporting
● Manage external reporting to ensure timely delivery of high-quality reports which meet requirements. Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating internal documentation and grant management functions. Development, maintenance, and updates to the Grant and Contracts manual, tools, templates, policies, strategic operating procedures, and guidance documents for
sub-award management and administration. Collaborate with program staff in development and input into comprehensive annual program budgets.
Essential function 4: Capacity strengthening
● Conduct ongoing capacity strengthening of staff in report writing, editing, and critical analysis. Provide capacity building for staff in grants management, spending tracking, and compliance. Facilitate partner institutional capacity strengthening plans to ensure effective, efficient implementation of projects as needed.
● Participate in a collegial office environment including helping with office-wide initiatives outside of your own job area.
● Represent THP at external events, meetings and within networks.
● Leverage network to support new partnerships in coordination with institutional fundraising teams.
1. Education (Minimum Needed and Type of Degree Needed):
● Minimum Required: Bachelor’s degree, preferably with a major or minor in pre-law, finance, accounting or fields relating to international affairs.
● Preferred: Masters’ degree in Accounting, Business Administration, Non-profit Management or related field.
2. Work Experience (Minimum needed)
● Minimum Required: 5+ years in a similar role
● Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small global team.
3. Specialized Knowledge Needed for Job Performance
● Proficiency with Spreadsheets, and advance knowledge of Excel is required;
● Experience working with an integrated financial and project management system of an international development organization; experience with the development and implementation of such a system is a plus.
● Experience with the preparation of budgets for applications in accordance with complex global guidelines and in collaboration with relevant colleagues.
● Experience with US and/or other bi-lateral grant compliance. Experience with multilateral funders is also highly desirable.
● Experience with analyzing and writing contracts.
4. Skills (e.g. Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc .):
● Sound judgment, able to troubleshoot problems, come up with creative solutions, while also identifying issues which need to be escalated.
● Project management skills.
● Superior organization skills and attention to details.
● Resourceful self-starter with ability to independently multi-task and prioritize.
● High level of comfort with new technologies, and able to quickly learn new tools.
● Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally.
● Entrepreneurial, self-driven and results-oriented, with a positive outlook.
● Ability to adapt and work in a very flexible, fluid, and evolving environment.
● High level of accuracy and attention to detail.
5. Special Skills (Technical or Advanced)
● High level of knowledge with Google Suite and tools.
● Fluency in Spanish and or French preferred.
6. Other (Communication Skills, Aptitudes, or Other Specific Skills or Abilities Required):
● Excellent interpersonal and intercultural communication skills.
● High level of confidentiality.
● Ability to work a varying schedule including nights, early mornings, weekends on occasion.
● Ability to travel domestically and internationally, and work on multiple time zones, as necessary.
● Travel up to 15% post-pandemic.
● Experience working with different countries and cultures.
● Commitment to THP’s values, including an understanding of and compatibility with our principles and philosophy. The successful candidate will be working with a team who loves what they are doing and feels it is a privilege to be working in service of this mission.
● Defined contribution for each staff member to be spent on choice of authorized benefits including gold level medical, dental and vision, retirement or student loans.
● 20 days paid leave to start, plus 9 holidays and 12 sick days.
● Progressive parental leave: 2 months’ full time pay, with 3-month gradual return.
● Flexible work hours and arrangements.
● Retirement plan: gradual vesting in 401(a) Fund over 5 years. Match provided to 403(b) pre-tax Annuity.
How to Apply
Please forward your letter of interest, resume, salary expectations for immediate consideration to email@example.com. Please include “Grants and Contracts Manager” in the subject line of your email.
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